Terms of Service

2.1 Account Creation

To use certain features of our Services, you must create an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain and promptly update your account information
• Maintain the security of your account credentials
• Accept responsibility for all activities that occur under your account

2.2 Account Security

You are responsible for safeguarding your account password and for any activities or actions under your account. You must immediately notify us of any unauthorized use of your account or any other breach of security.

2.3 Organization Accounts

If you create an organization account, you represent that you have the authority to bind that organization to these Terms.

3.1 Free Trial

We offer a 7-day free trial for new users. During the trial period, you will have access to all features of the selected plan. No credit card is required to start the trial. At the end of the trial, you must subscribe to a paid plan to continue using the Services.

3.2 Subscription Plans

We offer various subscription plans with different features and usage limits:

• Starter Plan: Individual users with basic features
• Pro Plan: Enhanced features for professional use
• Teams Plan: Multi-user organizations with team collaboration

3.3 Billing

By subscribing to a paid plan, you agree that:

• You will be billed on a recurring basis (monthly or annually) based on your selected plan
• Billing cycles are based on your subscription start date, not calendar months
• Payments are processed securely through Stripe, our payment processor
• You authorize us to charge your payment method for all fees incurred
• All fees are non-refundable except as required by law

3.4 Price Changes

We reserve the right to modify our pricing at any time. We will provide you with at least 30 days' notice of any price changes. Price changes will apply to your next billing cycle after the notice period.

3.5 Cancellation and Refunds

You may cancel your subscription at any time through your account settings. Upon cancellation:

• You will retain access to paid features until the end of your current billing period
• No refunds will be provided for the unused portion of your subscription
• Your account will be downgraded to the free trial status (if available) or restricted

3.6 Team Seats

For Teams Plan subscribers, you are billed based on committed seats. You can add or remove team members within your seat limit. Additional seats can be purchased and will be prorated for the current billing period.

4.1 License

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use our Services for your internal business purposes in accordance with these Terms and your subscription plan.

4.2 Restrictions

You agree not to:

• Use the Services for any illegal or unauthorized purpose
• Violate any laws or regulations in your use of the Services
• Reverse engineer, decompile, or disassemble any portion of the Services
• Remove or modify any proprietary notices from the Services
• Use the Services to transmit viruses, malware, or other harmful code
• Attempt to gain unauthorized access to any portion of the Services
• Interfere with or disrupt the integrity or performance of the Services
• Share your account credentials with others
• Use the Services to compete with us or create a similar service
• Scrape, crawl, or use automated means to access the Services without permission

4.3 Usage Limits

Your use of the Services may be subject to usage limits based on your subscription plan, including:

• Number of AI-generated reports per billing period
• Storage capacity for media files
• Number of projects and reports
• Number of team members (for Teams Plan)

5.1 Your Content

You retain all rights to the content you create, upload, or store through our Services ("User Content"), including field notes, photos, videos, audio recordings, and reports.

5.2 License to Us

By uploading User Content, you grant us a worldwide, non-exclusive, royalty-free license to use, store, process, and display your User Content solely for the purpose of providing and improving the Services. This includes:

• Processing your content with AI services (OpenAI) for report generation and transcription
• Storing your content on our servers and third-party storage providers (Supabase)
• Displaying your content to you and authorized members of your organization

5.3 Responsibility for Content

You are solely responsible for your User Content and represent that:

• You own or have the necessary rights to upload and use the content
• Your content does not violate any third-party rights
• Your content does not contain illegal or harmful material
• Your content complies with all applicable laws and regulations

5.4 Backup and Data Loss

While we perform regular backups, you are responsible for maintaining your own backup copies of your User Content. We are not liable for any loss or corruption of User Content.

6.1 AI Report Generation

Our Services use AI technology (OpenAI GPT-4) to automatically generate reports from your field notes. While we strive for accuracy, AI-generated content may contain errors or inaccuracies.

6.2 Review Responsibility

You are responsible for reviewing, editing, and verifying all AI-generated content before using it for any professional or legal purposes. We are not liable for any errors, omissions, or inaccuracies in AI-generated content.

6.3 Transcription Services

Our audio transcription feature uses OpenAI Whisper. Transcription accuracy may vary based on audio quality, accents, background noise, and other factors.

7.1 Our Property

The Services, including all software, text, graphics, logos, and other content (excluding User Content), are owned by SpeciPlan and are protected by copyright, trademark, and other intellectual property laws.

7.2 Trademarks

SpeciPlan, the SpeciPlan logo, and other marks are trademarks of SpeciPlan. You may not use our trademarks without our prior written consent.

7.3 Feedback

If you provide us with any feedback, suggestions, or ideas about the Services, you grant us the right to use such feedback without any obligation to you.

9.1 Termination by You

You may terminate your account at any time through your account settings or by contacting us.

9.2 Termination by Us

We may suspend or terminate your account if:

• You violate these Terms
• You fail to pay applicable fees
• Your use of the Services poses a security risk
• We are required to do so by law
• We decide to discontinue the Services

9.3 Effect of Termination

Upon termination:

• Your right to access and use the Services will immediately cease
• We may delete your User Content after 30 days
• You will remain responsible for any outstanding fees
• Provisions that should survive termination will continue to apply

12.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the jurisdiction where SpeciPlan is incorporated, without regard to its conflict of law provisions.

12.2 Dispute Resolution

Any disputes arising out of or relating to these Terms or the Services shall be resolved through binding arbitration, except that either party may seek injunctive relief in court to prevent irreparable harm.

13.1 Changes to Terms

We may modify these Terms at any time by posting the revised Terms on our website. We will notify you of material changes via email or through the Services. Your continued use of the Services after the effective date constitutes acceptance of the modified Terms.

13.2 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and SpeciPlan regarding the Services.

13.3 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

13.4 Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

13.5 Assignment

You may not assign or transfer these Terms or your account without our prior written consent. We may assign these Terms without restriction.